Our Commitment to Privacy

At St. Philip Neri School, we are committed to protecting the privacy and security of our students, parents, staff, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or interact with our school community.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us, including:

• Student and parent/guardian contact information (names, addresses, phone numbers, email addresses)
• Student academic records and performance data
• Medical and health information necessary for student care
• Emergency contact details
• Payment information for school fees and activities
• Photographs and video recordings for school publications

Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

• IP address and browser type
• Pages visited and time spent on pages
• Referring website addresses
• Device information and operating system

How We Use Your Information

We use the collected information for various purposes, including:

• Providing educational services and maintaining student records
• Communicating with parents and students about school activities
• Processing applications and enrollment
• Ensuring student health and safety
• Improving our website and services
• Complying with legal obligations and educational regulations
• School administration and operations

Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to outside parties except in the following circumstances:

• Educational Partners: We may share information with educational partners, tutors, or service providers who assist in delivering our educational programs.
• Legal Requirements: We may disclose information when required by law or to protect the rights, property, or safety of our school community.
• School Transitions: Student records may be transferred to other educational institutions when students change schools.
• Medical Emergencies: Health information may be shared with medical professionals in emergency situations.

Data Security

We implement appropriate security measures to protect your personal information:

• Secure servers and encrypted data storage
• Restricted access to personal information
• Regular security assessments and updates
• Staff training on data protection protocols

Student Privacy

We are particularly committed to protecting the privacy of our students:

• We comply with the Family Educational Rights and Privacy Act (FERPA) and other applicable student privacy laws
• Student records are maintained with strict confidentiality
• Parental consent is obtained for the use of student photographs and information in publications
• We limit the collection of student information to what is necessary for educational purposes

Your Rights and Choices

You have certain rights regarding your personal information:

• Access: You may request access to the personal information we hold about you or your child
• Correction: You may request corrections to inaccurate or incomplete information
• Deletion: You may request deletion of personal information, subject to legal retention requirements
• Opt-out: You may opt out of certain communications and data collection practices

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience:

• Essential Cookies: Required for basic website functionality
• Analytical Cookies: Help us understand how visitors interact with our website
• Preference Cookies: Remember your settings and preferences

You can control cookie preferences through your browser settings.

Third-Party Services

We may use third-party services that have their own privacy policies:

• Learning management systems
• Payment processing services
• Communication platforms
• Analytics services

We encourage you to review the privacy policies of these third-party services.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. Student records are maintained according to educational record retention requirements.

International Data Transfers

If we transfer personal information outside your country of residence, we will ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

• Data Protection Officer: Moi Fred
• Email: info@stphilipnerischool.sc.ke
• Phone: 0719 221 401
• Address: 18827 - 00500 Nairobi, Kenya

Complaints

If you have concerns about how we handle your personal information, you may file a complaint with us using the contact information above. You also have the right to lodge a complaint with the relevant data protection authority in your jurisdiction.